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Research Ethics, Governance & Integrity Unit


REGI Christmas Closing Period

The REGI Unit will be closed from 12pm on Friday 20 December 2019 and will re-open with skeleton staff on Monday 6 January 2020.

Please defer any new applications, amendments and reports until we re-open.

All submissions that require review prior to the closing period, must be submitted by Wednesday 27 November 2019 - any items submitted after this time will be reviewed once we re-open.

Important Message: Cyber Security Incident

Barwon Health experienced a cyber security incident on 30 September 2019.

This affected all REGI applications including emails. Fortunately, we are still able to process submissions via Ethical Review Manager (ERM) which is a web-based platform.

Thus, in the interim, the REGI Unit will accept all submissions via ERM including amendments, safety and progress/final reports. The REGI Unit understand that it may be difficult to obtain electronic signatures on the HREA and SSA, and therefore ink signatures will be accepted.

Please direct all email correspondence to our interim email address:

We thank you for your patience during this challenging time. Updates will be posted here as they become available, so please check back for the latest information.

Update: 11 November 2019

Barwon Health internal emails are now functioning - the REGI Unit will be checking Barwon Health emails daily. If you are contacting REGI via an external email address, please continue to use our interim email address:

Welcome to the home page of the Barwon Health Research Ethics, Governance & Integrity (REGI) Unit.

Barwon Health has a vibrant research culture and enviable track record in research achievements. This research activity is supported by the REGI Unit, located in Kitchener House. The REGI Unit is an organisational unit of the Research Directorate and manages the many aspects of research compliance, research ethics applications and review processes.

The REGI team has a strong background in research ethics and management and can provide support and advice on research design, data management and analysis, and ethics applications. They also offer training for less experienced researchers.

All Barwon Health staff and associates interested in research are encouraged to drop in to meet the REGI team and get some tips for negotiating research ethics and governance.

The REGI Unit's role is to ensure that:

  • Barwon Health achieves research excellence and maintains the highest standards of research integrity and research conduct
  • Barwon Health research complies with national and international research ethics and governance guidelines and laws and exemplifies best practice

The REGI Unit works to achieve these aims by:

  • Providing support, advice and training to experienced and novice researchers on research design, data management and analysis, ethics applications and research dissemination
  • Providing support for research oversight to regional partners and collaborators
  • Coordinating all aspects of research oversight and compliance for research carried out under the auspices of Barwon Health
  • Coordinating and convening the Barwon Health Human Research Ethics Committee (HREC) and its associated sub-committee, the Research Review Committee
  • Reviewing and managing insurance, indemnity and contract documentation associated with clinical trials

All correspondence and enquiries for REGI, RGO, and HREC, should be forwarded to

Important updates 

Ethics application submissions: Ethics Review Manager (ERM) has now gone live. All researchers are required to submit their ethics application through ERM as Online Forms has now been archived. Negligble risk applications and all post approval items will continue to be processed as per usual practice. Existing users of Online Forms will be able to access ERM with their usual Online Forms login details.

ERM is a paperless information management system for completion, submission and storage of documentation for:

- Human Research Ethics Application (HREA)
- Victorian Specific Module (VSM)
- Site Specific Assessment (SSA) form
- All post approval forms (e.g. amendments, progress reports, safety reports etc)

ERM Guides

- Applicant User Guide to ERM

- Troubleshooting Guide

- Quick Tips for applicants


For technical assistance, please email the Infonetica helpdesk:

Last Modified: Wednesday, 13 November 2019